SocraticFlow
Vendor Selection Memo Builder

Pick the vendor you can defend, not just the cheapest one.

Compare two to four vendors on weighted criteria, three-year total cost of ownership, and risk. Export a defensible vendor selection memo with an embedded decision record in under fifteen minutes.

1Decision context

Set the basics that will print on the executive summary of the memo.

2Vendors

Two to four vendors on the shortlist. Add a one-line summary so the memo reads cleanly.
VendorOne-line summary

3Evaluation criteria and weights

Define what matters and how much. Weights will be normalised automatically. Edit the defaults to match your selection.
CriterionWeightWhat "good" looks like

4Score each vendor (1 to 5)

1 = does not meet, 3 = meets, 5 = exceeds. Be honest. If you cannot score a cell, leave it at 3.

5Total cost of ownership (3 years)

All-in cost per vendor. Include licence or subscription, implementation, internal effort, and ongoing support.

Internal effort: estimate full-time-equivalent days × your loaded daily rate.

6Top risks per leading vendor

The two or three risks most likely to derail the implementation if they materialise. Add for the top one or two vendors you are seriously considering.
VendorRiskLikelihood (%)Impact ($)

Run the comparison

We compute weighted scores, 3-year TCO, value for money, and a risk-adjusted ranking.

7Recommendation and decision record

Get the vendor selection memo

A four-page, audit-ready memo with executive summary, weighted scoring matrix, TCO comparison, risk assessment, recommendation, and decision record.