SocraticFlow
Vendor Selection Memo Builder

Vendor comparison tool with weighted TCO scoring you can defend.

Compare two to four vendors on weighted criteria, three-year total cost of ownership, and risk. Export a defensible vendor selection memo with an embedded decision record in under fifteen minutes.

What is a weighted vendor comparison? A weighted vendor comparison scores each vendor against criteria that matter to your organisation (cost, capability, support, risk) with each criterion assigned a weight reflecting its importance. Rather than picking the lowest bidder, the method surfaces the vendor with the strongest risk-adjusted total cost of ownership across a multi-year horizon. This tool builds one in the browser: enter two to four vendors, set your weighted criteria, and export a defensible memo with a three-year TCO breakdown, a per-vendor risk register, and a clear verdict on whether the choice is a clear winner or a close call.

1Decision context

Set the basics that will print on the executive summary of the memo.

2Vendors

Two to four vendors on the shortlist. Add a one-line summary so the memo reads cleanly.
VendorOne-line summary

3Evaluation criteria and weights

Define what matters and how much. Weights will be normalised automatically. Edit the defaults to match your selection.
CriterionWeightWhat "good" looks like

4Score each vendor (1 to 5)

1 = does not meet, 3 = meets, 5 = exceeds. Be honest. If you cannot score a cell, leave it at 3.

5Total cost of ownership (3 years)

All-in cost per vendor. Include licence or subscription, implementation, internal effort, and ongoing support.

Internal effort: estimate full-time-equivalent days × your loaded daily rate.

6Top risks per leading vendor

The two or three risks most likely to derail the implementation if they materialise. Add for the top one or two vendors you are seriously considering.
VendorRiskLikelihood (%)Impact ($)

Run the comparison

We compute weighted scores, 3-year TCO, value for money, and a risk-adjusted ranking.

Founding member pricing $29 for life · $39 First 100 buyers only. Unlimited PDFs; keep your license forever.
Buy for $29

7Recommendation and decision record

Get the vendor selection memo

A four-page, audit-ready memo with executive summary, weighted scoring matrix, TCO comparison, risk assessment, recommendation, and decision record.